Participating institutions wishing to qualify MUST complete the Part 1 Qualification materials by December 5, 2008 and Part 2 Qualification materials by January 21, 2009 in order to be considered for the NCT.
The selection of the 64 institutions will involve a review of: level of student participation, quality of promotional efforts, an institution's historical record when attending the NCT, results from the campus tournament in the current season, personnel changes materially affecting an institution's potential preparedness and other factors that address the need to raise the calibre of the field. |
Before starting the NCT Part 2 package, you should have
completed all NCT Part 1 package
forms and paperwork and must have selected your HCASC
NCT team.
Almost all forms may also be completed online and submitted
electronically. You must submit all required materials by
January 21, 2009 to qualify to attend the National Championship
Tournament.
Before
completing the Part 2 forms and paperwork, each institution
must:
- Determine
which staff member will accompany the team. At least
one full-time faculty or staff member is required (usually
the coach).
- Determine
which 5 students will comprise the NCT Team representing
your institution. Consult the HCASC NCT Eligibility page for a list of the requirements.
- Verify
the second semester or winter quarter enrollment for the
5 members of the NCT Team.
A
brief explanation of some of the required materials follows:
The
Part 2 Qualifiers Package has two sections:
Please
use the following chart to reference the two sections of the NCT Part 2 Qualification process:
2A: Institutional
Forms & Information (completed by the Campus
Coordinator or Coach)
2B: Individual Form (completed
by each member of the NCT Team) Note
that all online forms are password protected and are sent
to a secured server. Submissions are kept strictly confidential.
Do
NOT wait and submit all forms at once:
Submit the Institutional Forms & Information as soon as
your NCT Team is "solid". NOTE that participants CANNOT logon and complete the Participant
Registration form until the Team Registration form has been
submitted and processed. Make sure to have each player and
each coach and extra institutional representative fill out
the Participant Registration form.
PART 2A: Institutional Forms & Information |
Form or Information |
How Distributed |
Who submits/Instructions |
| Liability & Copyright Acknowledgement |
online
form
|
(Campus Coordinator or Coach) Must be signed or submitted by a faculty or staff member at your institution who has the authority to sign on behalf of your institution. |
| Institutional Eligibility |
download as pdf
2 ORIGINAL COPIES MUST BE COMPLETED, signed by ALL
the players AND sealed by the Registrar. Mail ONE original to HCASC
Headquarters AND RETAIN THE OTHER COPY. |
(Campus
Coordinator or Coach) This form must be completed based upon second semester
or winter quarter enrollment.
This form must be signed by each member of the institution's
NCT Team and then signed and sealed by the institution's Registrar.
If using a downloaded pdf form, make 2 copies
. Have player signatures and the registrar's seal placed
on each copy. Mail one copy and retain one fully completed copy.
|
Team Registration
|
online form
This form MUST be completed BEFORE any Participant Registration forms may be completed.
To complete the form, you MUST submit the full name
and social security number of all participants (including
Institutional Reps).
Once we receive and process the team Registration Form,
only then can those individuals (and only those
individuals) complete the Participant Registration form. |
(Campus
Coordinator or Coach) Must be submitted online Please check all spellings,
travel dates and other issues that could affect a player's
availability carefully with the players before
submitting this form.
Use this form to submit your roster (5 players +
1 faculty/ staff coach), travel information, rooming
list AND registering any Institutional Reps (IR's).
You will be asked to confirm travel
availability for all the members of your NCT Team and
to pair your team members into hotel rooms, noting which rooms
are smoking or no smoking.
Please note that the room and tax will be prepaid for up to
6 people (1 faculty/staff and 5 players).
Unless you request otherwise, we room students with
students and staff with staff in rooms for 2-3 people
(each with his/her own bed). Any player or coach not
paired with another member of your NCT Team will be
paired with a roommate of the same type/sex/smoking
preference. Each participant will have their own bed.
The cost of a Coaches single room is $1,250 (there is no
discount).
Institutional Reps (IR's) pay a registration fee of $2,000 to attend
the NCT. All hotel rooms for IR's must also be paid
by your institution.
We will book travel for Institutional Reps ONLY upon receipt of a
signed invoice guaranteeing payment for that airline
ticket.
Your institution will be invoiced upon receipt of this
form and must be prepaid by March 1, 2009.
Late fees will apply. |
| (optional) Player Change |
online form |
(Campus
Coordinator or Coach) CALL IN ADVANCE IF YOU ARE CONSIDERING MAKING A
PLAYER CHANGE. Player changes cost $150* plus the cost
of any new airline tickets (once booked, tickets cannot
be reused in any way).
*Beginning February 15, 2009 this fee increases to $250 per player change; after March 15, 2009, this fee increases to $350 per player change.
Note that you must also submit a new Institutional Eligibility
form with the registrar's seal and that the new player
must complete the Participant Registration form. |
PART 2B: Individual Participant Registration Form |
Form or Information |
How Distributed |
Who submits/Instructions |
Participant Registration
|
online form
Only individuals named by the Coach or Campus Coordinator
will be able to log on to register.
|
(Every participant) Must
be completed by each person attending the NCT.
Each person must complete their own form online.
We use a password protected database for easy and secure
submission of this data. Participants who attended the
previous year's NCT may review and update previously
submitted information, saving considerable time. |
|
In
order to be considered for a spot at the National Championship Tournament,
you must submit all required materials no later than January 21,
2009.
The field of 64 NCT Qualifiers will be announced, all at once, on or before January 26, 2009. Upon receipt of your completed NCT
Part 2 materials, you will be notified of your materials submission
status and which submissions are lacking. Time is of
the essence at this point in the NCT Qualification process,
as only 64 schools advance to the NCT. |
