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NCT Part 2 Qualification

Participating institutions must complete the Part 2 Qualification materials by January 27, 2012 in order to be considered for the NCT.

The selection of the 48 institutions involves a review of: level of student participation, quality of promotional efforts, an institution's historical participation, results from the campus' participation in the current season, personnel changes materially affecting an institution's preparedness and other factors that address the need to raise the calibre of the field.

The NCT Part 2 Qualification has two sections:

Please use the following chart to reference the two sections of the NCT Part 2 Qualification process:

2A: Institutional Forms & Information (completed by the campus coordinator or coach)
2B: Individual Form (completed by each member of the NCT Team) Note that all online forms are password protected and are sent to a secured server. Submissions are kept strictly confidential.

PART 2A: Institutional Forms & Information
Form or Information	How Distributed	Instructions
Community Service Project Report Submission	Online Instructions Online submission begins November 15, 2011. Reporting is required by January 27, 2012.	Submit online report for completed service project (coming by November 15, 2011).
Scoresheet(s) from January match(es) for members of the NCT Team (using new campus games #13 - 15) and Training Questionnaire.	New Game Play Database is available now. Reporting is required by January 23, 2012.	Submit online. See special instructions for receiving database and uploading scoresheet(s).
Liability & Copyright Acknowledgement	Online Form	Submit online. Must be submitted by a faculty or staff member who has the authority to sign on behalf of your institution.
Institutional Eligibility	Download pdf form A scanned copy signed by ALL the players AND sealed by the Registrar is required.	This form must be completed based upon second semester or winter quarter enrollment. This form must be signed by each member of the institution's NCT team and then signed and sealed by the institution's Registrar. Email the scanned form and retain the original.
Team Registration	This form MUST be completed BEFORE any Participant Registration forms may be completed. To complete the form, you MUST submit the full name and social security number of all participants (including Institutional Reps). Once we receive and process the team Registration Form, only then can those individuals (and only those individuals) complete the Participant Registration form.	Submit online. Please check all spellings, travel dates and other issues that could affect a player's availability carefully with the players before submitting this form. Submit your roster (4 players + 1 faculty/ staff coach), travel information, rooming list AND registering any Institutional Reps (IR's). You will be asked to confirm travel availability for all the members of your NCT Team and to pair your team members into hotel rooms, noting which rooms are smoking or no smoking. Please note that the room and tax will be prepaid for 5 people (1 faculty/staff and 4 players). Unless you request otherwise, we room students with students and staff with staff in rooms for 2 people (each with his/her own bed). Any player or coach not paired with another member of your NCT Team will be paired with a roommate of the same type/sex/smoking preference. Each participant will have their own bed. The cost of a single room for the coach is $800 (there is no discount). Institutional Reps (IR's) pay a registration fee of $1,500 to attend the NCT. All hotel rooms for IR's must also be paid by your institution. Due to facilities considerations, there is a limit of 30 IRs in total, so we are limiting IRs to 1 per HBCU. The 30 slots are on a first-come, first-served basis. We will book travel for Institutional Reps ONLY upon receipt of an email request to do so. Your institution will be invoiced upon receipt of this form and must be prepaid by March 1, 2012.
(optional) Player Change	Online Form	CALL IN ADVANCE IF YOU ARE CONSIDERING MAKING A PLAYER CHANGE. Starting on March 1, 2012 player changes cost $150* plus the cost of any new airline tickets (once booked, tickets cannot be reused in any way). Beginning March 15, 2012 this fee increases to $250 per player change; after March 26, 2012, this fee increases to $350 per player change. Note* that you must also submit a new Institutional Eligibility form with the registrar's seal and that the new player must complete the Participant Registration form.
PART 2B: Individual Participant Registration Form
Form or Information	How Distributed	Who submits/Instructions
Participant Registration	Online Form Only individuals named by the Coach or Campus Coordinator will be able to log on to register	(Every participant) Must be completed by each person attending the NCT. Each person must complete their own form online. We use a password protected database for easy and secure submission of this data. Participants who attended the previous year's NCT may review and update previously submitted information, saving considerable time.

Steps to Part 2 Qualification

Determine which staff member will accompany the team.

One full-time faculty or staff member is required (usually the coach).

Determine which 4 students will comprise the NCT Team representing your institution.

Consult the NCT Eligibility page for a list of the requirements.

Obtain the registrar's verification of the second semester or winter quarter enrollment for all 4 members of the NCT Team.

Don't wait & don't be late!

Submit the Institutional Forms & Information as soon as your NCT Team is "solid".

NOTE that participants CANNOT logon and complete the Participant Registration form until the Team Registration form has been submitted and processed.

Make sure to have each player and each coach and extra institutional representative fill out the Participant Registration form.

NCT Part 2 Qualification

The NCT Part 2 Qualification has two sections:

PART 2A: Institutional Forms & Information

Form or Information

How Distributed

Instructions

PART 2B: Individual Participant Registration Form

Form or Information

How Distributed

Who submits/Instructions

Steps to Part 2 Qualification

Don't wait & don't be late!